New Home and Durham Missionary Baptist Association, Inc.
New Home and Durham Missionary Baptist Association, Inc.
NEW HOME AND DURHAM MISSIONARY BAPTIST ASSOCIATION BYLAWS
ARTICLE I – NAMES
SECTION 1: The name of this organization shall be called New Home and Durham
Missionary Baptist Association, Inc. and is herein doing business as NH&DMB
Association.
ARTICLE II – DURATION
The duration of “New Home and Durham Missionary Baptist Association, Inc. is
perpetual.
ARTICLE III – FAITH, DISSOLUTION, PURPOSES and OBJECTIVES
SECTION 1: FAITH and DISSOLUTION
We affirm that the Holy Bible is the inspired infallible Word of God and the New
Testament is the basis for our beliefs and practices of New Home and Durham
Missionary Baptist Association. We are traditionally a Baptist Association, which
subscribes to the Word of God and Bylaws. We as members of this Association are
led by the Holy Spirit to interpret and spread teachings of the Bible. We voluntarily
band ourselves together as one body of baptized believers in Jesus Christ
personally committed to sharing the good news of salvation to the lost humanity.
This Association is not organized, nor shall operate for monetary gain or profit, and it
does not contemplate the distribution of gains, profits, or dividends to its members
and is organized solely for non-profit purposes. The property, assets, profits and net
income of this association are permanently dedicated to charitable, educational and
religious purposes and no part of the profits or net income of this Association shall
ever become beneficial to any individual.
Upon the dissolution of this Association, its assets remaining after payments or
provision of payment of all debts and liabilities of this Association shall be distributed
to the foundation churches.
SECTION 2: PURPOSES
New Home and Durham Missionary Baptist Association, Inc. operates as a non-
profit organization to prepare and equip members and member churches for ministry
and community service in its commitment to fulfill the great commission of Jesus
Christ (Matthew 28:18-20).
SECTION 3: OBJECTIVES
New Home and Durham Missionary Baptist Association’s objectives are to sustain
and teach the doctrine of the Baptist Church, the policy of the Association, and
engage in any endeavors to advance the cause of Jesus Christ.
We will provide assistance to our member churches and auxiliaries around the
following concerns:
a) Spiritual and corporate fellowship
b) Respond to the needs of members and member churches
c) Support the General Baptist State Convention of North Carolina, Inc.
d) Support Shaw University and Shaw University Divinity School
e) Sponsor Christian Education/training to member churches
f) Provide support for Ordaining Council in its efforts to maintain high
Ministerial standards
g) Increase involvement of children, youth and young adults.
SECTION 4: COMPOSITION of NH&DMB Association
This Association shall be composed of Missionary Baptist Churches and all its
Members and Auxiliaries of the Association, namely; (a) The Sunday School
Convention; (b) Ministers, Deacons, and Deaconess Union; (c) Ushers Union; (d)
Missionary Auxiliary; (e) Christian Education and (g) Youth and Young Adults
Department of good standing in practices of the Missionary Baptist Doctrine, Faith,
Discipline and Ordinances of God.
a) All auxiliaries of the Association shall abide by this Constitution.
b) When a church becomes a member of this Association, that church
is automatically a member of all auxiliaries of this Association.
SECTION 5: COMPOSITION of BOARD of DIRECTORS
The Board of Directors shall be comprised of the Moderator, seven (7) Pastors and
Pastors’ designee alternating every two (2) years in church alphabetical order,
Presidents of six (6) auxiliaries for a total of 20 directors, providing that the Moderator
may or may not be included in the alphabetical order for a maximum total of 20
members. The Board Chair will be selected by the Board of Directors.
The Board of Directors’ Chair
Description: This position encompasses the managerial level of administrative work
related to the administration of District policy and overseeing the coordination of
District operations per the NH&DMB Association Bylaws.
Responsibilities include: planning, organizing, implementing, administering the
interpretation and application of District policies, directives and procedures designed
to accomplish the mission of NH&DMB Association.
SECTION 6: COMPOSITION of BOARD of TRUSTEES
NH&DMB Churches must appoint one of its members to serve every two (2) years as
a trustee. The Board of Trustees works directly with the Board of Directors.
SECTION 7: COMPOSITION of ASSOCIATION OFFICERS
The elected composition of the Association officers shall be a Moderator, Vice-
Moderator, Recording Secretary, Assistant Recording Secretary, and Treasurer,
as well as these six (6) auxiliaries that can be appointed or elected are namely,
Sunday School Convention; Ministers, Deacons, and Deaconess Union; Ushers
Union; Missionary Auxiliary; Christian Education and the Youth/Young Adults
Department.
SECTION 8: REMOVAL of BOARD of DIRECTORS, BOARD of TRUSTEES and
ASSOCIATION OFFICERS
Directors, Trustees, and Association Officers may be removed by a majority vote of
the Association when his/her lifestyle is not consistent with the “Word of God” and
there are no “fruits worthy of repentance”. In addition, once an individual is absent
from 2 of 3 meetings without proper notification or an acceptable excuse, he/she will
be removed.
SECTION 9: RESIGNATION of BOARD of DIRECTORS, BOARD of TRUSTEES
and ASSOCIATION OFFICERS
Directors or Trustees or Association Officers may resign his/her position by filing a
written resignation with the Secretary of the Association. The resignation becomes
effective when the letter is “accepted” into the minutes by the Board of Directors or the
Association and/or within ten (10) days of mailing the letter; whichever comes first.
SECTION 10: VACANCIES of BOARD of DIRECTORS, and ASSOCIATION
OFFICERS
Vacancies that occur for the Board of Directors or Association Officers may be filled by
the majority vote of Board of Directors. Individuals elected to fill a vacancy shall be
elected for the unexpired term of his/her predecessor in office. The Moderator can veto
any appointments.
ARTICLE IV – BOARD OF DIRECTORS
SECTION 1: GENERAL POWERS
The business and affairs of the Association shall be managed by its Board of
Directors. This Board can only approve up to $5,000.00 to be spent without a vote of
the Association. All other matters must be approved by the Association (ARTICLE
VII, SECTION 1).
SECTION 2: NUMBERS and TERMS
The number of directors constituting the Board of Directors shall not be less than
fourteen (14) or more than twenty (20). The members of the Board of Directors serve
two (2) years, with this being one term. All members of the Board of Directors may
be able to succeed themselves once. They must sit out one (1) term before being
considered for re-election.
SECTION 3: QUALIFICATIONS:
In order to be eligible to serve as a director on the Board of Directors, members
must be at least 18 years of age and adhere to the following expectations:
a) Serve as a trusted advisor to the Moderator
b) Protect assets and provide proper financial oversight. The Board of
Directors must assist in developing the annual budget and ensuring
that proper financial control is in place.
c) Assist the Moderator and Board chair in recruiting other board members
d) Make financial gifts to the Association
e) Solicit contributions from foundations, organizations, and individuals
f) Service with New Home and Durham Missionary Baptist Association
is without compensation.
ARTICLE V – MEETING of DIRECTORS
SECTION 1: REGULAR MEETINGS
The Board of Directors will initially hold meetings bi-monthly for 2 years, then
quarterly thereafter.
SECTION 2: SPECIAL MEETINGS
Special meetings of the Board of Directors may be called by the Board Chair or at
the request of the Moderator or any two board members. The purpose of such
meetings must be given by the person(s) calling the meetings. The person(s) calling
a special meeting of the Board of Directors shall give notice thereof by any usual
means of communication – telephone, e-mail or U.S. postal mail (social media
does not take the place of the afore mentioned) at least two (2) days prior to the
meeting.
SECTION 3: NOTICE of MEETINGS
Written notice is required with an agenda five (5) days prior to the meeting with the
exception of Special Meetings (see ARTICLE V, SECTION 2).
SECTION 4: QUORUM
Two-thirds (2/3) of fourteen(14) or twenty (20) of the active directors shall constitute
a quorum for the transaction of business at any meeting of the Board of Directors.
ARTICLE VI – BOARD of TRUSTEES
SECTION 1: GENERAL POWERS
The Board of Trustees shall serve under the Board of Directors and shall carry out
any and all duties assigned to them by the Board of Directors. Some of their
standard functions shall be:
a) Maintain upkeep of building and grounds of New Home and Durham Missionary Baptist Association
b) Secure the finances on behalf of the New Home and Durham Missionary Baptist Association.
c) Sign all legal documents for New Home and Durham Missionary Baptist Association.
SECTION 2: NUMBER and TERM of TRUSTEES
Each church body of New Home and Durham Missionary Baptist Association shall
appoint one of its members to serve as a Trustee. This individual shall serve two (2)
years, this being one term. All Trustees may be able to succeed themselves once.
They must sit out one (1) term before serving again.
ARTICLE VII – ASSOCIATION OFFICERS
SECTION 1: NUMBER and TERM of OFFICERS
There are twenty (20) officers listed in Article III, Section 5 of these Bylaws which
shall be elected every two (2) years, with this being one term. All officers may be
able to succeed themselves only once. All New Home and Durham Missionary
Baptist Association officers must sit out one (1) term before re-election or
re-appointment.
SECTION 2: DUTIES of the ASSOCIATION OFFICERS
The role of the Moderator is to facilitate the work of New Home and Durham
Missionary Baptist Association through the most harmonious route.
a) Duties of the Moderator and Vice-Moderator
1. Maintain the fellowship of the Association.
2. Preside at the sessions of New Home and Durham two (2) times a
Year in February and July/August.
3. Execute Association business in a timely manner.
4. Keep on course with the Association business meeting agenda.
5. The Moderator will delegate and assign responsibilities as
necessary to the Vice Moderator, officers or members of New
Home and Durham Missionary Baptist Association.
6. The Moderator shall appoint an Ordaining Board consisting of
seven (7) ordained ministers.
a) Any minister may apply for ordination with letters of
recommendation from their church signed by the pastor and the
church clerk.
b) Ministers shall be ordained by the Ordaining Board.
c) No certificates shall be issued without the seal of New Home
and Durham Missionary Baptist Association.
b) Duties of the Missionary Auxiliary President
1. Cooperate with the Board of Directors.
2. Lead in planning, coordinating, and evaluating the work of the
New Home and Durham Missionary Baptist Association
Missionary Auxiliary.
3. Preside at the meetings of the auxiliary (see ARTICLE VIII,
Section 4).
4. Lead the auxiliary to foster the Youth Department.
5. Cooperate with the Young Adults Director and other officers.
c) Duties of the Recording Secretary
1. Keep a record of the proceedings of the Association.
2. Compile a roster the member churches with the church addresses
and names, addresses and telephone numbers of all officers.
3. Submit bi-annual financial reports to the Board of Directors for
the purpose of maintaining compliance with IRS guidelines.
4. Meet with the Board of Directors to prepare the Association’s budget.oolbar.
d) Duties of the Assistant Recording Secretary
1. Perform all required duties of the Recording Secretary in his/her
absence.
2. Assist the Recording Secretary in his/her work.
3. Prepare and maintain a roster of attendance of all meetings.
3. Notify the meeting leader that a quorum has been met and maintain
these records for each meeting for at least seven (7) years.
e) Duties of the Treasurer
1. Receive all monies contributed to New Home and Durham Missionary Baptist Association.
2. Ensure that all bills and fees incurred by the Association are paid
and all vouchers that are submitted for payment are approved by
the Board of Directors is paid.
3. Prepare a monthly financial report to the Association with receipts,
disbursements and the amount of available cash on hand.
4. Meet with the Board of Directors to prepare the Association’s .
Budget.
f) Duties of the Assistant Treasurer
1. Perform all required duties of the Treasurer in his/her absence.
2. Assist the Treasurer in his/her work.
3. Meet with the Board of Directors to prepare the Association's
budget
g) Duties of Youth and Young Adults Department
1. Have a general oversight of the youth and young adults.
2. Be responsible to the New Home and Durham Missionary Auxiliary
for the advancement and operation of its programs.
3. Submit a written report of activities to the New Home and Durham
Missionary Auxiliary meetings (ARTICLE VIII, SECTION 4).
4. Seek to encourage youth and young adults outside of New
Home and Durham Missionary Baptist Association to become
active with the Association.
h) Ministers, Deacons and Deaconess Union
The purpose of the Ministers, Deacons and Deaconess Union is to
provide spiritual guidance and promote spiritual growth to the
association’s members. It also provides training for Ministers,
Deacons, and Deaconess highlighting their responsibilities in the local
church. This will be accomplished through meetings and workshops.
i) Duties of Ushers Union President
Ushers Union
The Usher Union is comprised of Christian men, women, boys and
girls who have been called to serve in their local churches as ushers
(servants). The Ushers Union assures that everyone who enters the
sanctuary feel welcome. The Ushers Union is ready and willing to
provide assistance as needed.
Ushers Union President
The Ushers Union President should be an active usher in good
standing in the church who possesses leadership qualities and
ushering experience.
Ushers Union President Responsibilities
•Serves under director of the Moderator and the Board of Directors.
• Communicate with Moderator and Board of Director as requested
•Facilitate meetings
•Supervise training
•Select candidates to fill vacancies in the ushers’ union
• Demonstrates to new ushers how to carry out their responsibilities
•Retrieve bulletins from Association Secretary
•Assure that the sanctuary is organized and in order for the
worshippers
• Assures that each worshipper is welcome as he/she arrives, pass
out bulletins and fans if requested
• Attend state and local activities
j) Duties of Christian Education Director
The objective of Christian Education is to serve as a coordinating
body to promote spiritual growth, inspire Bible teaching and church
training.
k) Sunday School Convention
The Sunday School Convention provides an opportunity to strengthen
the success of the individual church Sunday School programs; and
unify NH & D Association churches for the purpose of inspiring
growth; training teachers/workers; and encouraging idea sharing and
fellowship.
The Sunday School Convention Director
The Sunday School Convention Director serves as the general
administrative leader of the district Sunday School Convention. This
person is responsible for coordinating the work and the overarching
purpose of the Sunday School. The Sunday School Director leads in
planning, organizing, enlisting and equipping leaders, and in
mobilizing Sunday School teachers/leaders to achieve goals and
objectives toward the Sunday School’s stated purpose.
Sunday School Director’s Major Responsibilities
• Survey, identify, and evaluate the needs for Sunday School
Convention
• Develop and meet regularly with Sunday School Planning Team
• Communicate goals and action to Board of Directors and
participates and evaluate progress
• Lead in developing effective Sunday School Convention that
facilitates spiritual transformation
• Provide and distribute training materials designed to assist Sunday
School teachers and workers to be more effective
• Make budget recommendations for the work of the Sunday School
Convention
• Present a report on updates and any other special emphases at
Annual Meetings
• Set a positive example for others by living as authentic witness of
Christ and through full involvement in the life and ministry of NH & D
Association
ARTICLE VIII – MEMBERSHIP
SECTION 1: MEMBERS
The members of New Home and Durham Missionary Baptist Association shall constitute
the following Missionary Baptist churches:
Cain’s Chapel Missionary Baptist Church
Chestnut Grove Missionary Baptist Church
Evans Grove Missionary Baptist Church
Faith Missionary Baptist Church
Glenn’s Grove Missionary Baptist Church
Greater Orange Grove Missionary Baptist Church
Hatcher Grove Missionary Baptist Church
Jones Grove Missionary Baptist Church
Lakeview Missionary Baptist Church
Lipscomb Grove Missionary Baptist Church
Mt. Bright Missionary Baptist Church
Mt. Olive Missionary Baptist Church
Northside Missionary Baptist Church
Orange Cross Roads Missionary Baptist Church
Other churches can join the Association and become a member (ARTICLE VIII,
SECTION 6). Action taken by the Board of Directors shall be deemed action of the
Association, per guidelines set forth in (ARTICLE III, SECTION 1).
SECTION 2: MEMBERS of CHURCHES of THE ASSOCIATION
Ministers and Lay persons may maintain membership in New Home and Durham
Missionary Baptist Association as long as they are affiliated with a church within the
Association. When a minister or lay person is no longer affiliated with a church of the
New Home and Durham Missionary Baptist Association, his or her membership with the
Association will end.
SECTION 3: INDEPENDENT MEMBERS
No individual who is not a member of the New Home and Durham Missionary
Baptist churches that constitute this Association are not eligible for membership.
SECTION 4: MEETINGS
• The Moderator shall meet two (2) times a year (February and
July/August) and at other times as deemed necessary.
• The Sunday School Convention shall meet on the 2nd Saturday of
April, July and October of each year.
• The Ministers, Deacons, and Deaconess Union shall meet every
quarter on the 4th Saturday of each year.
• The Ushers Union shall meet every quarter on the 3rd Saturday of
each year.
• The Missionary Auxiliary shall meet every quarter on the 2nd Saturday
of each year.
• The Youth/Young Adults Department shall meet every quarter on the
2nd Saturday of each year.
SECTION 5: SPECIAL MEETINGS
When the Moderator or any two Association members request a special meeting, a
fourteen (14) days notification must be sent to the Association members and the Board
of Directors ARTICLE V, SECTION 2.
SECTION 6: QUORUM
Seven (7) churches must be in attendance with three (3) of its members also present
and eligible to vote will establish a quorum. Eligible members must be at least eighteen
(18) years of age (ARTICLE V, SECTION 4).
SECTION 7: A CHURCH BECOMING A MEMBER
Before a church can become a New Home and Durham Missionary Baptist Association
member with full membership rights, the following criteria must be met:
a) There must be by 2/3 majority decision of acceptance by the New
Home and Durham Missionary Baptist Association.
b) The church must be willing to follow the Bible and bylaws as indicated
by the signature of the church’s Pastor.
ARTICLE IX: - CONFLICT RESOLUTIONS
SECTION 1: TERMINATION WITH THE ASSOCIATION
A member of the New Home and Durham Missionary Baptist Association can terminate
their membership by:
a) Joining another association
b) Sending a letter of termination – the termination becomes effective
when the letter is accepted into the Board of Directors minutes, or
within ten (10) days from the postmark date on the letter, whichever comes first.
c) Being inactive for three (3) years without communication with
the Board of Directors and Moderator.
d) Willingly not following Association bylaws, doctrine, etc.
SECTION 2: CONFLICTS
All conflicts will be handled according to Matthew chapter eighteen (18) and I
Corinthians 6:1-8. Churches have various Christian groups that serve as mediators.
The mediators are the Moderator, the Board of Directors, The Association body, and
other Christian arbitrators or mediators. (The other Christian arbitrators and mediators
are from churches not associated with New Home and Durham Missionary Baptist
Association).
ARTICLE X - CONTRACTS, LOANS, CHECKS and REPORTING
SECTION 1: CONTRACTS
The New Home and Durham Missionary Baptist Association Board of Directors is
authorized to enter into limited contracts, loans, or execute and deliver any instrument
in the name of and/or on behalf of the Association (ARTICLE IV, SECTION 1 &
ARTICLE VIII, SECTION 5).
SECTION 2: DEPOSITS
All funds of the Association shall be deposited in a timely manner to the credit of the
corporation in such depositories as the Board of Directors may select.
SECTION 3: REPORTING
Bi-annual reports will be submitted by all auxiliaries and the Recording Secretary to the
Board of Directors for the purpose of maintaining compliance with IRS guidelines.
ARTICLE XI – GENERAL PROVISIONS
SECTION 1: CALENDAR YEAR
The business year of New Home and Durham Missionary Baptist Association shall be
the calendar year (January 1-December 31).
SECTION 2: AMENDMENTS
These bylaws may be amended or repealed by an affirmative two thirds (2/3) vote of
the New Home and Durham Missionary Baptist Association (see ARTICLE VIII
SECTION 5).
SECTION 3: SILENCE OF BYLAWS
If the bylaws of New Home and Durham Missionary Baptist Association are ever silent
on an issue, these issues shall be decided upon by a majority vote of the Board of
Directors and ratified by a majority vote (see ARTICLE VIII SECTION 5).
SECTION 4: INSPECTION of RECORDS
Minutes of New Home and Durham Missionary Baptist Association meetings, including
financial reports are distributed during association meetings. Reports shall be
maintained for a minimum of seven (7) years by the Board of Directors.
SECTION 5: ANNUAL AUDITS
An audit of the records of New Home and Durham Missionary Baptist Association shall
be performed annually.
SECTION 6: AUXILIARY ACCOUNTS
All auxiliary accounts must be approved by the Board of Directors and no separate
accounts are allowed. All auxiliary accounts will be maintained into one (1) account
overseen by the Board of Directors or its designee.
SECTION 7: MISCELLANEOUS
A. As stated in ARTICLE 3; SECTION 1, the Holy Bible is the inspired
infallible Word of God and the New Testament is the basis for our
beliefs and practices but on occasion, when order is needed to be
established, Robert’s Rules of Order will be used.
B. Any person desiring to speak on any subject, shall rise and address
the Moderator by the words, “Moderator (Last name)”.
C. The person speaking shall strictly adhere to the subject and shall not
be interrupted unless a point of order is called by the Moderator.
D. No person shall speak more than twice on the same subject and not
more than three (3) minutes each time.
E. All members shall be respectful to one another.
F. If you are not in attendance at scheduled meetings and you are on the
agenda to speak, please submit your written materials in advance to
the Chairman so it can be read in your absence.
These Bylaws were Ratified by New Home and Durham membership during an
Annual Moderator’s general meeting held Saturday, August 6th, 2016 @ 9:00 am
at New Home and Durham located at 6611 Guess Road. These Bylaws shall
govern the business of the Association, except as the same may be from time to
time amended.
Amendment/s:
#1 – 12/19/2016 Christian Education Director
#2. – 02/06/2017 Expectation for leaders who are on the agenda to speak during
scheduled meeting but are absence
#3 – 02/06/2017 Ministers, Deacon and Deaconess Union
New Home and Durham Missionary Baptist Association Board Members’ Signatures: